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Office renovations focus on numerous design areas, each with distinct emphases. Reception area design must be distinct from office design, as they serve vastly different functions and, therefore, have different desired effects. This requires comprehensive consideration and detailed design refinement.
The Importance of Reception Area Design
Over the past decade or so, office customer reception areas have transformed from simple spaces into a vital component of a company's image. We've seen a further shift away from the standard reception desk to the introduction of more welcoming, open, and efficient spaces. These can be used for a variety of activities, from breakout spaces to gathering areas, as well as for receiving clients.
Direct Presentation of Company Brand Image
Given this shift, it's crucial not to lose sight of the company's brand identity. The reception area is the first point of contact between a visitor and the company, so the new area needs to visually embody the brand and showcase it in the experience it creates. Finding the right balance and providing a space that creates a lasting first impression is a key aspect of office renovations.
Beyond aesthetic advantages, there are other advantages to consider when rethinking the traditional reception area. Welcoming visitors directly into the office environment can save significant space, maximizing space utilization.
Creating a welcoming and enjoyable work atmosphere
Open-plan and flexible working have become the standard design for most offices. We understand our clients' desire for employees and visitors to enter the office directly. By eliminating the traditional "lobby" partition and encouraging visitors to enter the interior, we create a more relaxed atmosphere by encouraging them to enter the reception area. This approach makes visitors feel valued and allows them to experience the company's work culture firsthand, rather than requiring them to remain in a waiting area or being taken directly to a meeting room.
Positive Impact on the Overall Office Environment
The importance of the reception area extends beyond clients and visitors. Remember, this is where your employees begin their workday and sets the tone for the rest of their day. By creating a daily motivational zone for employees to relax and be productive, it helps further stimulate company well-being. After all, no one wants to walk into a dark and drab reception area.
So, whether you're looking to rethink the design of your reception space or increase the space in the reception area by reducing other areas through office interior design, there are many options to consider. We are committed to using creative design methods to create smart offices with space and cost savings, while also providing a superior customer experience.
Key Points for Reception Area Decoration
1. >>> Space Arrangement <<<
Different offices have different visitor needs. Examples include advertising agencies, architect and designer studios, dentist offices, and law firms.
Based on the nature and scope of your business, thorough research should be conducted on how to effectively welcome visitors before designing the reception space flow and layout. It is also possible to differentiate between VIP and general guest reception areas during office design, placing VIP reception areas on floors with higher-level management.
If a receptionist is required, the reception desk should be prominently positioned so the receptionist has a direct view of the entrance and can observe incoming guests. The receptionist's seat should not be too high, as this will create an unwelcome impression of visitors looking up at the receptionist.
2. >>> Decorative Settings <<<
If the office reception area is small, purple or light lake blue wall colors are recommended. These colors enhance visibility and create a spacious feel. If the reception room is large and furnished simply, warm colors like warm beige, soft yellow-green, and warm rose brown can be used liberally. These colors create a sense of enduring warmth, making the space appear restrained yet inviting.
Placing chairs, sofas, or decorative items in bright colors like orange and red in the reception area can effectively create a vibrant and energetic atmosphere. This can alleviate guests' feelings of insecurity and create a positive first impression of the company.
The ceiling decoration of the reception room should have a defined shape, such as a high and low ceiling. Use yellow lights for the high ceiling, light blue for the low ceiling, and pink lights for the dividing line.
3. >>> Seating Arrangement <<<
Seating: An essential feature of the reception area. Comfortable seating creates a welcoming atmosphere. There are several types of seating:
1. Seating that is attached to the main structure. 2. Standalone seating that can relax and refresh visitors. 3. Choose chairs of a moderate height and firmness, alternating between them. 4. Create a virtual partition between the traffic route and the visitor waiting area. 5. Some companies use backless chairs in their reception areas to prevent visitors from staying too long. 6. When choosing chairs, choose durable, wear-resistant, and stain-resistant ones.
4. >>> Image Design<<<
The reception area should be clean, beautiful, and elegant. Place company logos, green plants, and flowers. Green plants are living things that can cultivate sentiment and relax the mind. The size of the plants can be chosen according to the specific situation. This will create a lively atmosphere, reflect the company image, and enhance the indoor atmosphere.
5. >>> Display of Objects<<<
Place magazines or interesting brochures in the office reception area for customers to browse while waiting. This will keep them from getting bored. Well-designed reception room displays not only showcase the company's image but also leave a lasting impression on customers and encourage their interest. Display cabinets can be made of either all-glass or light brown wood. The glass showcases the quality of the products under the bright lighting, while the light brown wood creates a contrasting color scheme with the products, creating a sophisticated and restrained look without taking up too much space.
It's best to have coffee, tea bags, and a water dispenser available near the reception area for visitors to enjoy, creating a relaxing and comfortable experience.
6. >>> Quietness Required<<<
When decorating an office, the reception area should be located in a relatively quiet location to provide a better environment for clients to negotiate. Ideally, a small meeting area near the negotiation area can serve as a meeting space for clients and visitors, ensuring a quiet reception area with minimal noise.
